"How to register a document (like property, sale deed, marriage affidavit, etc.) at the Sub-Registrar Office in an urban area?"

How to Register Your Document at the Sub-Registrar Office (Urban Area)

The process in urban areas is a little more organized (and slightly faster) compared to rural areas, because most urban Sub-Registrar offices are now digitized.

Step 1: Draft Your Document

• Prepare your document carefully (e.g., Sale Deed, Gift Deed, Mortgage Deed, Lease Agreement, Affidavit, etc.).

• It should be typed on plain paper first.

Example: For property registration, a Sale Deed must mention property details, parties' names, consideration amount, possession status, etc.

Step 2: Buy E-Stamp or Pay Stamp Duty

• In most cities, e-Stamp is mandatory (physical stamp papers are not used much anymore).

• Pay stamp duty:

  • Through Adhikrut ---authorized banks

  • Online portal (e.g., Maharashtra: https://gras.mahakosh.gov.in)

• Get the e-Stamp pramanpatra.

Stamp Duty Rates (Urban Maharashtra Example 2025):

Document                        Type Stamp Duty Rate (Urban Area)

Residential property           6% of market value

Commercial property         6% of market value

Gift deed to family         ₹200 fixed duty (family transfer)

(Stamp Duty is slightly higher in cities than rural areas.)

Step 3: Book an Appointment (Optional but Recommended)

• Use the official state website to book a slot to avoid waiting.

• Example (Maharashtra): https://igrmaharashtra.gov.in

• Upload draft document details online if needed.

Step 4: Visit the Sub-Registrar Office

Take the following with you:

Requirement                                         Details

Original Document                        Sale Deed, Gift Deed, etc.

E-Stamp / Stamp Receipt             Proof of Stamp Duty paid

Registration Fee Receipt                     Paid online or offline

Identity Proofs                        (Parties) Aadhaar, PAN card, Passport

Passport Photos                              Recent color photos

Witnesses (At least 2)                           ID Proofs needed

Property Card (for property)         Optional but useful

Latest Tax Receipt (if property)         Optional but useful

Both Parties + 2 Witnesses must be present.

Step 5: Document Verification by Sub-Registrar

• Registrar checks the Kagadapatre.

• Verifies stamp duty payment.

• Matches ID proofs with document.

• Captures thumb impressions, photographs, and signatures of parties and witnesses.

Step 6: Final Registration

• Sub-Registrar digitally signs the Kagadpatre.

• A unique Registration Number and Receipt are generated.

Step 7: Get the Registered Document

• In urban areas, the scanned registered copy is often available within 1–3 working days.

• You can collect it physically or download it online (if your city office provides that service).

Example in Maharashtra:

You can search registered kagadpatra on

https://esearchigr.maharashtra.gov.in.

Typical Fees (Urban Maharashtra, 2025)

Fee Type Amount

Stamp Duty 6% of agreement value

Registration Charges 1% of agreement value (max ₹30,000)

Document Handling Charges ₹300–₹500

Data Entry & Scanning Fees ₹100–₹500

Important Notes

• Make sure name spellings match on Aadhar, PAN, and document — otherwise, problems happen.

• Sakshidar should be Praudha (above 18 years), Mansicdrushtya sadhrudh, and bring Olkhapatre.

• If Malamatta is jointly owned-sayoukata malkichi (co-owners), all Sahamalak must be present.

• Photo and thumb impression capture is mandatory in most urban registration offices.

Quick Example:

Suppose you are registering a flat worth ₹50 lakh in Pune:

• Stamp Duty (6% of ₹50 lakh) = ₹3 lakh

• Registration Fees (1% of ₹50 lakh) = ₹50,000 (capped at ₹30,000)

• Minor other charges = ₹500 approx

Total = ₹3,30,500 approx.